Volunteer Requirements
As part of the Seven Meadows Swim team, each family is REQUIRED to volunteer for 2 positions per registered swimmer (maximum of 5 positions per family.)
A family’s volunteer commitment may be fulfilled by any adult member of the family or friend. Volunteers must check-in before the meet with the volunteer coordinator(s) in order to receive credit for their duty. Each volunteer must complete his or her entire assigned duty. In some cases, your swimmer will be finished with the meet before your duties are completed.
Volunteer job descriptions can be found on the Sailfish website under the "Volunteering" tab.
Note: If your swimmer advances to the Meet of Champs (MOC) and the All Star Meet (ASM), you may be assigned volunteer duties at those meets also.
If a family is unable to complete the volunteer requirements that they signed up for,
it is the responsibility of that family to find a substitute for their volunteer position and to notify the volunteer coordinator(s) of this change prior to the meet. Failure to do so will result in a family not receiving credit for that volunteer position and a penalty will be assessed.
In the case where a true emergency prevents a family for completing their volunteer requirement at one meet, the Volunteer Coordinator(s) will determine appropriate steps for the makeup of the requirement.
If a family is signed up for a meet that gets postponed, cancelled or rescheduled, you are expected to serve at the make-up meet in the same capacity, as originally scheduled. If the family is unable to do so, it is the responsibility of that family to find a substitute for their volunteer position and to notify the Volunteer Coordinator(s) of this change prior to the meet. Failure to do so will result in a family not receiving credit for that volunteer position and a penalty will be assessed.
If all family volunteer commitments have not been fulfilled by the last regular season swim meet, the family’s swimmer(s) will not be eligible to participate in the Meet of Champions for the current season.
Incomplete Volunteer Requirement Penalties:
Parents who do not fulfill their volunteer commitment will be immediately assessed a $250 fee each time their duty is missed. Failure to pay the fee before the next scheduled practice or within 48 hours of the missed meet will result in your swimmer(s) not being able to participate in the next meet. Swimmers are also not allowed to practice until fee is paid.
Payment can be made by check to SMST or on the SMST site, Merchandise tab (Penalty Fee Item). Checks can be given to a Board member or dropped in the drop box to the right of the front door of the Seven Meadows clubhouse.
Families that do not pay their penalty fees will not be eligible to register with SMST the following swim season.
Athlete Protection Training
All coaches and volunteers (aged 14 years and older) are required to complete required Athlete Protection Training. This applies to anyone who will be acting in the capacity of a volunteer or coach for a WHALe team at practice or at meets that will be directly interacting with athletes. Examples of such volunteer roles include but are not limited to: timers, ready bench leaders, meet officials, concession stand workers, practice attendance takers, etc. It is highly recommended that all parent/guardians of WHALe athletes take this course.
Click HERE to complete this training.
