Seven Meadows Sailfish Swim Team

Interested in a Coordinator position? Email us here!

• Responsible for communications for their age group
• Oversees the age group tent at all swim meets
• Arrival time is 1 ½ hours prior to the start of the meet.
• Check in age group swimmers at meets
• Line up swimmers at meets and bring them to ready bench
• Remain at tent until all swimmers have completed all races and have been checked out by parents

• Oversees the Ready Bench across all meets and should ensure all the Ready Bench Volunteers are comfortable with their roles.
• Arrival time is 1 ½ hours prior to the start of the meet.
• Holds training prior to meet.
• Organizes swimmers on benches according to heat sheet 

• Oversees the set-up/clean-up volunteers at all meets
• Arrival time is 2 hours prior to start of meet
• Coordinates transport crew (trucks) to bring equipment to meets and back to Gaston Pool
• Must stay for entire meet to ensure all supplies and trash are picked up

• Attends all meets
• Insures ribbons table is set-up and stocked with enough ribbons for both home and away teams at the start of the home meet
• Ensure all Ribbon Volunteers are comfortable with their roles
• Collects labels from Scorer Table and delivers them to the Ribbon Table
• Oversee the sticking of labels to the correct ribbons during the meet with the help of the Ribbon Volunteers
• Ensure all ribbons are filed and prepared for distribution

• Oversees the concessions at all meets and should ensure all the concessions volunteers are comfortable with their roles
• Arrival time is 1 hour prior to the start of the meet
• Coordinates the purchase, storage, and collection of money received from concessions sold at home meets
• Sets up and cleans up Concessions stand
• Works closely with the Volunteer Coordinator and Team President
• Works closely with outside vendors such as Chick-Fil-A, pizza, candy, and drinks

• Oversees volunteer scheduling for meets
• Sign in volunteers at all meets
• Responsible for finding replacements for missing volunteers
• Ensures all volunteers are comfortable with their roles

• Oversees design, purchase, &  distribution of Team Merchandise
• Schedules Fun Friday activities
• Schedules Spirit Nights
• Coordinates Home meet themes

• Head Timer (Hosted Meets only)
• Ensure timing devices are in working order & ready
• Hold Timer Meeting prior to start of meet
• Ensure Back-up Timer position is filled & knows what to do (fill this position if necessary)
• Ensure Timers are in position when necessary• Collect timing devices & materials after the meet

In complete charge of the swim meet at home meets. He or she will solve all disputes and have the final word in such disputes according to the League Bylaws.

• Run and officiate Home Meets Only
• Signals the start of each heat and announces all upcoming events to alert the children & ready bench volunteers. He/she also makes general announcements.
• This requires an annual certification.
• https://whale.swimtopia.com/training

• Times recorded by the Dolphin stop-watches are sent wirelessly to the Console Operator. 
• The Console Operator will monitor all Dolphin stop-watches, captures times per heat, and remotely reset the Dolphin stop-watches, to make them ready for the next race.
• This requires an annual certification. 
• https://whale.swimtopia.com/training

Designated as H (HOME) A (AWAY) or HA (Both):

Prior to the Meet:

For Home Meets & Away Meets:

• (H) Ensure bathrooms are clean & stocked (alert Sweetwater if not)
• (HA) Check equipment inventory in shed (list provided)
• (HA) Check batteries for powered devices; buy batteries if needed
• (A) Contact Truck Transport Volunteer to coordinate load time, etc.

Day of Meet:

For Away Meets (A):

• Meet Truck Transport Volunteer with volunteers to load equipment.
• (A) Meet Truck Transport Volunteer w/ Volunteers to load
• (HA) Coordinate set-up of all equipment using lay-out diagrams (tell Volunteers where to put things)
• (HA) Ensure take-down is done (tents can be taken down at sunset)
• (A) Coordinate w/Truck Transport Volunteer for tent loading & when to return tents to 7M Pool

Home Meets (H) – Setup Includes:

• Console
• Ready benches & lane markers
• Ready bench supplies
• Timer supplies
• Tents over timers & ready benches
• Timer chairs
• Swimmer tents & age group signs
• Concessions
• Parking signs

Away Meets (A) – Setup Includes:

• Console
• Ready bench supplies